Reporting Sickness & Absence


If your child is absent, please telephone the school as soon as possible on the first day of absence and let us know. The school telephone number is 020 8669 7588.

If you do not call the school to confirm why your child is not at school, you will firstly receive a text message and then if we do not get a response, a phone call from the school office.  We will then work through your child’s contact list in an attempt to get a response and a reason for their absence.

Parents/Carers are responsible for making sure that their children of compulsory school age receive a suitable full-time education and if your child is registered at Rushy Meadow Primary Academy, this means you have a duty to ensure they attend school regularly.

It is a Government requirement that schools publish a record of attendance.  Parents who do not inform us of reasons for their child’s absence, or whose children are continually late, will be contacted by the school to request information and will be asked to provide medical evidence when their child is not attending due to medical reasons.

Good school attendance means your child attends school over 96% of the time.  Any child attending less than 90% is known as a persistent absentee, and the school has a duty to contact parents, hold meetings, and inform the Borough Attendance Officer of these children.  We may also do unannounced home visits.

If parents/carers choose to take a term time holiday, it could have a detrimental effect on the child’s progress.  Legislative guidelines issued by the Department for Education, November 2016 state that ‘Headteachers may not grant any leave of absence during term time unless there are exceptional circumstances,”.  All requests for leave due to exceptional circumstances (which should be supported by documentation) should be made to the Head of School, via letter or email, and received in school preferably 21 days before the leave is due to start.  Leave should not be booked in advance of authorisation.

Any term time leave without approval is likely to be issued with a fixed penalty notice.  A fixed penalty notice can be issued to each parent for each child taken on holiday.  The fine for each penalty notice is £60 if paid within 28 days.  If not paid in that time, it increases to £120, and if it remains unpaid after a further 7 days then court proceedings are commenced in respect of each child.

If a child regularly attends school late, the minutes they miss can add up to days, weeks or even months of absence. If children are persistently late or continually absent without good reason, our Borough Attendance Officer will be informed.  Measures will be taken to address the lateness and/or regular absence.


In cases where we suspect illness we will contact parents/carers by telephone and children will be cared for until you arrive. Please ensure that we have up to date telephone contact numbers in case your child becomes ill in school and also in case of emergency, as hospitals are unwilling to administer treatment if a parent is not present.  Minor accidents i.e. cut and grazes, are dealt with in school.

If your child either vomits or has diarrhea they must not return to school until 48 hours after the last incident.   If your child has a contagious illness, please follow medical advice as given regarding time off school.   The school follows the Health Protection Agency guidance when responding to a child who is ill or infectious.

If your child returns to school after a bout of illness and has medication prescribed by the Doctor which requires administration during the school day, a ‘medicine administered at school’ form must be completed.  This is at the school’s discretion.  Teachers and other staff have no obligation to give medicines to children at school.  They will do so to cooperate with parents in the best interests of the child, but only on the basis that neither they, the school, nor the Local Authority will be held responsible for any problems which may result from their so doing.   You will be asked to complete and sign the form to this effect. The medicine will be kept in the office for safe keeping.  Children are not permitted to carry medicines on their person.

Further information can be found on the Trust website where there are links to the following policies:

  • Cirrus Primary Academy Trust Medical Policy, November 2017
  • Cirrus Primary Academy Trust Attendance Policy, January 2018


All information provided on this website and on our blogs is provided in good faith.  Occasionally information may become out of date. We celebrate the successes of our pupils and staff, and include images of them on our website, adhering to our eSafety policy. If a parent requests an image to be removed from the site, we will do this without delay.

We are fully committed to safeguarding our pupils and staff.  We take notice of and adhere to all the national and local policies and guidance in regard to Safeguarding  Children and Young People.

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